How to Make an Ordinary PMO Great

There are certain traits that set certain project management offices apart from the rest, having them garner success stories with projects. Here are some of traits that make for a great PMO.

Coherent project and organizational objectives

While each project has its own set of benefits to an enterprise, a good PMO will ensure that the goals of the project and the enterprise are on the same page. As and when the corporate environment changes, a good PMO will see how the prevalent projects will have be dealt with to adapt to the business landscape, whether they have to be shelved, turned down or modified.

Good success rates

A sound PMO will ensure that the project is well on track even before it has started, by allocating the resources and budget effectively. The PMO will keep a close watch on the project operations to see that it does not run into any troubles, and offer solutions that work well with everyone in case they do face any hiccups. The PMO’s role is to work in close quarters with project managers to set the initiation, planning, execution, control, reporting, and completion of the project in place. The PMO offers useful project templates, and revises these templates when required so the documentation is adept. The PMO will also make sure that there are no confusions when it comes to guidelines, and there are only the required number of minimal documents for easy reference. The PMO acts as a partner who is a helpful resource, instead of being an intimidating body that employees hesitate to approach. A good PMO must be able to consistently improve the execution capabilities of the team, so it makes for a faster delivery. The PMO will make sure that the project meets its target, and well in time as well!

Competency

PMOs just like any other vertical in an organization need to evolve and stay competent. Activities and skills related to project management need to be revisited and improved over time through standard certifications. A good PMO will also have mentoring sessions for the various project managers so they can foster a healthy culture. This is also when project managers can seek guidance and build networking relationships with the rest of the team. Members of the PMO should also be receptive to feedback offered by others in the organization and see when and where it can be incorporated.

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